Your e-mail inbox may seem cluttered and crowded, but there are ways to manage your messages in a more efficient manner. Computer World has offered simple tips to organize your inbox while allowing you to become more productive.
- Zero your inbox so that your new management techniques will start off with a clean slate.
- Create folders sparingly in order to separate messages into broad categories such as “Invoices” or “To Review Later”. The generalized subject headings will save time navigating through dozens of folders to find the message you are looking for.
- Use filters sparingly as well. While some may create filters for each sender, this can allow for mail to go overlooked at times.
- Delete all junk mail first before perusing through important messages. This can quickly reduce the amount of clutter in your inbox.
- Take action immediately if the time needed is two minutes or less. You can also sign up for services such as Nudgemail, which allows you to re-receive the message at a better time (for instance, the next day.)
- Set your refresh time for every half hour, instead of every minute so that you are not continuously distracted by the influx of messages.
- Use canned responses in order to save time. If people are always asking for directions to your office, having them saved as a canned message prevents you from having to type them repeatedly.
E-mail management is definitely a great way to ensure that you are efficient with both communication and organization, while also saving time during the work day. To read the full article, visit Computer World.
No comments:
Post a Comment