Tips to Increase Office Efficiency

Looking for ways for your small business to operate more efficiently? Here are 5 tips to help you do so.

1) Implementation of DMS (document management system)- Save time and frustration by creating electronic files, as opposed to paper documents. A system including organized files will also decrease the time employees spend searching for them. Another advantage to an electronic system is the amount of space saved by eliminating paperwork.

2) Create a Master Calendar- Making sure everyone in the office is on the same page is crucial. If everyone can sync their devices to a master calendar, there will be virtually no surprises when meeting and deadlines arise. Almost every major email service and software company has a version of an interactive calendar, and there are apps available to increase office synergy- Kalendi, UpTo, and Skedj.

3) Incorporate Managed Printing- CMIT Solutions can help you and implement a cutting edge managed print service and avoid dealing with a pesky printer.

4) Have a Long Term Technology Plan- When systems require updating or replacement as they become obsolete, time is lost and productivity may cease for a period of time. A small business should plan for small fixes and large overhauls carefully in order to stay ahead in technology and save time and money. A surprising fact from workplace studies is that when equipment is functioning properly, employees are more proactive.

5) Don't Overlook the Small Things- Technological advances aside, the most important things you can to do better your small business are simple and too often forgotten. A welcoming workspace, regularly scheduled break, collaborative opportunity, remote work option and team-building exercise can increase the efficiency of any employee. The aforementioned tips will be able to flourish in a desirable work environment.